Recording & Paying a Vendor Bill

This is the last stretch of the procurement cycle — receiving goods tells Redovix what arrived, but the bill is what tells it what's owed, and paying it is what closes the loop. Two separate actions, same as receiving was split from approval.

Bill first, then pay — why not one step

Making a bill from the purchase order carries over the vendor, items, and cost, so there's nothing to retype — but saving a bill doesn't pay it. That's intentional: in real business, an invoice from a vendor and the moment you actually wire or hand over money are rarely the same day. Keeping them separate means your payables balance is accurate the moment a bill is recorded, whether or not payment has gone out yet.

Pay Bills is where the second half happens — select the vendor, see what's outstanding, and record a payment against one or more open bills. Once recorded, that bill (and the vendor's balance, if this was the only open item) is settled.

Tips

• A single payment can be applied across more than one open bill for the same vendor, if you're clearing several at once.
• The bill amount defaults from the purchase order/receipt but is editable — useful if the vendor's actual invoice differs slightly (freight, rounding, a discount) from what was ordered.
• Vendor payment history and current balance are always visible from their record under Maintain → Vendors, without needing to dig through individual bills.