Creating a Purchase Order

A purchase order is a commitment, not a transaction — saving one doesn't move stock or money yet. It's the first of four documents in Redovix's procurement cycle (order → receive → bill → pay), and each of the next three tutorials picks up exactly where this one leaves off.

What a saved PO actually represents

Once saved, a purchase order sits in a draft-like state — it records what you intend to buy, from whom, and at what cost, but nothing in your books changes yet. That's deliberate: a PO is something you might send to a vendor for confirmation before anything is real. The next tutorial, receiving goods, covers the approval step that turns intent into an actual stock movement.

The unit cost on each line typically pre-fills from the item's purchase cost (set when you created the item), but it's editable per order — useful when a vendor's price has genuinely changed since you last bought from them.

Tips

• A PO can hold multiple line items across different products in one order to the same vendor — you're not limited to one item per PO.
• Nothing here requires the vendor or item to already have transaction history; a first-ever purchase from a brand-new vendor works exactly the same way.
• If you're not ready to receive goods yet, a saved-but-unapproved PO is a safe place to leave it — it won't affect your reports until it's approved and received.